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Quality
Control Plan
The personnel at GM Industries, Inc. believe
that the contract documents that we prepare are only an instrument required
for the first step toward completion of a project, which is normally our
final objective. We will provide contract administration, construction
monitoring, create and maintain daily log of the project operations, shop
drawings, respond to RFI (requests for information), prepare contract
change order documentation, prepare cost estimating for field change orders,
prepare weekly construction reports, prepare monthly payment vouchers,
review and maintain project schedule, document the project with digital
photographs, supervise and check laboratory sample testing, prepare documentation
for field change orders, conduct periodic job-site meetings, conduct or
supervise training for personnel, provide home office support for large
design contract modifications, provide project start-up & commissioning.
Our Contract Administration services consist of the following:
1. CONSTRUCTION SUPERVISION
We will provide construction contract administration, construction
monitoring, create and maintain daily log of the
construction operations, shop drawings, respond to RFI (requests for
information), prepare contract change order documentation, prepare
cost estimating for field change orders, prepare weekly construction
reports, prepare
monthly payment vouchers, review and maintain contractor's project
schedule, document the construction with digital photographs, supervise
and check laboratory sample testing, prepare documentation for field
change orders,
conduct periodic job-site meetings, provide home office support for
large design contract modifications, and provide project start-up & commissioning.
2. FIELD OFFICE
During construction, the Contract Administrator (CA) at our
home office will be the initial contact point for both the Construction
Contractor and all associated Vendors. Temporary Job-site Offices
(Trailer) will be set-up at the Job-site if required. This field
office will have the full support of the home office staff of GM Industries,
Inc. on call at all times. This home office support would be available
to provide interpretations of the drawings when requested. This
home office support would be available to prepare any major field change
orders. Home office personnel would be on call as required to
perform regular periodic project site visits as scheduled and/or as
requested either by the contractor(s) and/or our field inspector. The
services of the field office would also include the inspection of the
construction, documentation of the daily progress of the construction,
and the preparation of periodic field reports for distribution to the
Contractor(s) and the home office.
3. CONSTRUCTION CONTRACT ADMINISTRATOR
The prime purpose of the Construction Contract Administrator
(CCA) is to personally assure that the contractor(s) is complying with
the construction plans and specifications and with the other contract
requirements. A qualified GM representative will be permanently
assigned as the project Contract Administrator. The contractor(s)
will be advised (in writing) when this personnel assignment is even
temporarily changed (for Vacation, Sickness, etc.) The CCA will
always be available for communications with the Contractor and/or the
Construction Contractor. The CCA will periodically visit the
project job-site to support and monitor the Construction Monitor.
4. CONSTRUCTION MONITOR
During construction, the CCA will appoint a Construction Monitor
(CM) to keep a daily project log, and to be at the field office on the
job-site every day to observe construction operations and report directly
to the CCA. The CCA retains responsibility for the actions of the
CCA.
5. DAILY LOG
The services of the field office would consist of maintaining
a daily log of the construction operations as observed by and documented
by the CM. This would include photographs and narrative descriptions
of the daily operations. The entries of the daily log shall be
copied and transmitted to the home office on a daily basis.
6. SHOP DRAWINGS
The field office would also maintain a log of the shop drawings
submittals from the contractor, forwarding the shop drawings to the
home office and to the contractor for approval, information, modifications,
or rejections in the field office. Two copies of each submittal
would be transmitted to the contractor for comments. The field office
would be the primary responsible office for the maintaining the status
and knowing the location of all shop drawings submittals from the contractor
at all times. Copies of the final checked shop drawings with all
comments from the
Contractor(s), the home office and the consultants would be transcribed
onto the required number of record shop drawing sets and distributed
to the contractor, and to the home office.
7. RFI (REQUESTS FOR INFORMATION)
The field office would also maintain a log of the RFI requests
submitted from the contractor and will forward the RFI
to the home office for clarification if the CM cannot provide the answer
to the request. RFI's will be submitted in a numbered sequence
and identified by the sequence number. One answered copy will
be transmitted back to the field office, and the field office shall
provide the contractor with a copy of the answered RFI. The field
office would be the primary responsible office for the maintaining
the status and knowing the location of all RFI's from the contractor
at all times. Copies of the final answered RFI's would be on
file at the job-site and at the home office. Dual RFI records
would provide extra security in the event of a fire or other disaster
at either office.
8. WEEKLY CONSTRUCTION REPORT
The CM shall generate a weekly report that will describe the
construction progress the previous week, the results of any materials
testing, and any unusual occurrences.
9. CONTRACTOR'S PROJECT SCHEDULE
The CA and the CM will monitor the progress schedule on a weekly
basis and determine the adherence to the project schedule. GM
personnel will create project timelines for delivery to the contractor
as a starting point for scheduling the work of the contract.
10. PHOTOGRAPHS
Digital photography has allowed us to take a multitude of pictures
during construction without having to consider the cost pf photographic
development. We can deliver these photographs on CD-ROM's to
our clients for future reference. These photographs will fully
indicate all concealed utilities and concealed construction features,
and will hopefully minimize (eliminate) demolition required for solutions
to future maintenance problems.
11. FIELD CHANGE ORDERS
The field office would have the capability of providing design
and documentation of small field change orders. GM home office
would be available for design and documentation of larger scale field
change orders if necessary.
12. JOBSITE MEETING SPACE
If required a job-site office will consist of one office plus
a conference room with a conference table, folding chairs and a telephone
dedicated for use by the contractor. The construction contractor
will supply this facility. This will be used for jobsite conferences
and meetings.
13. CONTRACT CHANGE ORDERS
GM Industries prepares contract field change orders for our
construction projects for a variety of reasons. User agencies
requesting project changes to meet changing mission or project function
requirements can create contract modifications. When we prepare
change orders for our projects, we also prepare independent construction
cost estimates to establish a monetary amount due from the contractor
for each contract modification.
14. HOME OFFICE SUPPORT
We stress control to insure that the project is constructed in
accordance with the contract requirements as defined with the contract
documents. We always have the actual designers involved in the
contract administration to check all of the shop drawings and be available
for consultation as a minimum involvement in the construction. We
perform on-site construction progress observation visits and prepare
written reports that document the progress of the construction and document
any deficiencies in the construction that need to be corrected. We
require that the contractor’s questions documented through the
RFI (request for information) process.
Contract Administration Resources:
Contract Administrator (CA):
Construction Contract Administrator (CCA):
Construction Monitor (CM):
The management of GM Industries, Inc. has approved this policy, has
required
implementation of this plan by employees, vendors, suppliers, associates
and
subcontractors, and directs that compliance to this plan is mandatory.
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